Quantcast
Jump to content

Recommended Posts

Posted

I get a text from one of my customers. It's a 1997 Kia Sportage with 160k miles on it. We fixed a severe oil leak exactly 6 days ago (they've been driving it for 6 days).

 

We replaced the oil cooler that attaches to the oil filter adaptor and hoses that run from the cooler to the head. We had to remove the intake manifold to do it. We didn't undo any fuel lines. There were no leaks from what we could see after we finished other than a severe exhaust leak.

 

She texted me that the oil light came on and the car shut off and that when they tried to crank it, fire started from underneath the vehicle. Fire was really bad and burned up pretty much everything in the engine compartment. Fire man said fire was too intense to know where it originated.

 

They are really nice people and feel really bad for them. They were texting me just to let me know what happened.

 

I am a really fair person and if this was our doing, then I would definitely take care of the situation in whatever way I can. Is this something my insurance should handle? Do you guys think it could have come from the repair we just did? We spent 2 weeks on this car because parts were special order for everything and it was a pain to work on as well. This job was already a loss to our shop but something like this just makes it worse. Also we are having one of the slowest weeks. Tough time financially, tough time for the customer, just overall a really bad situation.

Posted (edited)

I think there's two questions - are you at fault, who knows and you may never know. It very well could've been a workmanship issue considering the job was frustrating (we tend to make more mistakes in these situations) and the oil light came on directly before the issue. But who knows maybe it was the wiring harness insulation melting resulting in circuit issues causing the the light.

Question 2: Are you liable? In my opinion, absolutely. As a shop owner you should be calling the insurance company and doing whatever it takes to take care of these people. I've in the past had situations where I didn't address an issue as I should have. I regret things like that so, in situations like this we work extremely hard to make it right. Replacement car, full of gas and detailed maybe a gift card and hand written apology.

Your business reputation depends on it.

I've only had one similar situation but it turned out ok and minimal damage was sustained. We handled it in house as the repairs were less than the deductible.

 

 

Sent from my SM-N910V using Tapatalk

Edited by ncautoshop
Posted

I think there's two questions - are you at fault, who knows and you may never know. It very well could've been a workmanship issue considering the job was frustrating (we tend to make more mistakes in these situations) and the oil light came on directly before the issue. But who knows maybe it was the wiring harness insulation melting resulting in circuit issues causing the the light.

Question 2: Are you liable? In my opinion, absolutely. As a shop owner you should be calling the insurance company and doing whatever it takes to take care of these people. I've in the past had situations where I didn't address an issue as I should have. I regret things like that so, in situations like this we work extremely hard to make it right. Replacement car, full of gas and detailed maybe a gift card and hand written apology.

Your business reputation depends on it.

I've only had one similar situation but it turned out ok and minimal damage was sustained. We handled it in house as the repairs were less than the deductible.

 

 

Sent from my SM-N910V using Tapatalk

Thanks, yea I just got off the phone with my insurance and started a claim. An adjuster will be calling me within 1 business day and I texted the customer and let them know. Man, it's times like these where I want to close up shop and work at Carmax again

Posted

Thanks, yea I just got off the phone with my insurance and started a claim. An adjuster will be calling me within 1 business day and I texted the customer and let them know. Man, it's times like these where I want to close up shop and work at Carmax again

I understand that! It's part of being in business though!

 

Sent from my SM-N910V using Tapatalk

Posted

From the limited information we have it is hard to tell but one has to suspect that it is likely. This is a situation where the rubber meets the road as far as what we do as owners. You could probably wash your hands of any liability and not do anything or you man up and assume liability that you may or may not have been responsible for.

  • Like 1
Posted

Sorry you have to go through stuff like this. We had a similar situation recently but it was more that the dealership was trying to throw us under the bus. We were totally not at fault but of course the dealership has the most ethical people working there.

 

When I have been in situations like this in the past it really does help to be profitable so when you take hits it doesnt hurt as much. I know you had an issue with your labor rate and charging the appropriate amount. Something to keep in mind.

Posted

Should be a claim. Thank God no one was hurt. Was the car road tested and quality checked before it was released? Over the many years i found issues related and unrelated to my shops work before i released it to the customer.

Posted

Should be a claim. Thank God no one was hurt. Was the car road tested and quality checked before it was released? Over the many years i found issues related and unrelated to my shops work before i released it to the customer.

Amen! 10 mile test drive everytime here!

 

Sent from my SM-N910V using Tapatalk

  • Like 1
Posted (edited)

From the limited information we have it is hard to tell but one has to suspect that it is likely. This is a situation where the rubber meets the road as far as what we do as owners. You could probably wash your hands of any liability and not do anything or you man up and assume liability that you may or may not have been responsible for.

 

I agree with xrac.

 

1997 Kia Sportage? Don't get me started on such low value vehicles. Anyways, look here http://newyork.craigslist.org/stn/cto/5880556318.html

 

Like mspecperformance says "When I have been in situations like this in the past it really does help to be profitable so when you take hits it doesnt hurt as much."

 

Keen in mind you are in business to make a profit, and this is why you must charge the right amount that will allow you to prosper.

 

Regarding liability, there is not enough information to know what happened.

 

The suv could have had trouble starting and the customer kept cracking the engine until starter shorted out, with an exhaust leak it could have been running too rich, whatever. How far was the exhaust leak from the front oxygen sensor?

Edited by HarrytheCarGeek
Posted

Similar to what mspec said, it helps sooooo much to have a small savings built up for situations like this. About October of last year, I set up an automatic transfer to a business savings account. Every Friday, I have a set amount set to transfer to the savings account and I do my best not to touch it unless ABSOLUTELY necessary. I make the business work out of what's left in the checking account.

 

As for the fire situation, I wouldn't ever admit that it was your fault. However, I would tell the customer that since you worked on it so recently, you are going to take care of the situation. I had a similar situation recently, not near as serious though. I didn't admit fault, but I admitted how the situation APPEARED and told the customer I was going to make it right.

 

Again, can't stress how helpful the savings account has been. If nothing else, just the peace of mind knowing it's there. Set up the automatic transfer and forget about it.

Posted

Dude, I can't even imagine the anxiety you have right now. Just keep your head up, and remember anything could have happend to cause this, and no one knows if you are actually at fault or not. So don't just assume you are at fault. The facts are - they had the vehicle at your shop, and 6 days later the vehicle caught fire. I agree with Premier that it is important to express concern with how the situation looks, and offer to make it right just based on that alone.

 

Plus, one less leaky KIA on the road isn't necessarily a bad thing anyway.

  • Like 1
Posted

Seen the Heading so had to share

Were a 5 bay 4 employee shop in a small rural town. We had a really strange fire situation about a year ago. I was at the airport coming back from the SEMA show in Vegas sunday afternoon. Got this picture text from a buddy of mine with an 04 Chevy 2500hd diesel with the front end totally engulfed in flames outside of my shop. My first phone call was to him because it looked fake like that fire app you can have on your phone.....well It wasn't a joke. O-shit and anxiety you bet! Next called my shop foreman, he said that truck has been sitting there untouched since weds afternoon 4 days, waiting for additional authorization of labor to narrow down a battery drain issue and clean up his wiring mess. My next call was to my insurance agent so she had the heads up. Fire department put out the fire. This vehicle was a company truck for a young landscaping company. It had everybody and there brother put electrical add-ons all over this thing over the years, plow,lights,converter,performance add-ons etc.etc. His insurance company sent a fire investigator to check it out and found 3 definite wire chafing in add on circuits that were not fused or protected. His determination was a electrical fire from improper wiring. We were cleared and our insurance was never involved. Customer was not happy with me or his insurance company. Was a total loss. I was glad that it was not in the shop over the weekend.

  • Like 1
Posted

Jay

 

My name is Mike. I own a shop in San Bruno , California. I do believe this is my first post /reply on here. I appreciate and agree with your ethics here, so, I had to say something to get you to look from the outside in. There certainly is the such thing as being too honest.

 

Like has already been said, its probably too late. But, the only thing I've heard that your shop may be at fault is that you worked on it 6 days before. All the dash lights came on when the vehicle stalled out including the oil light ( of course) .

Your customer said "oil light came on and the car shut off” maybe the car shut off and the oil light came on. I'm not implying the customer is lying at all, but , we all have customers calling for an alignment because of a vibration or calling for ....actually , we had a customer call a few days ago for a serpentine belt because the car wouldn't move ( the clutch failed).

 

Don't get me wrong, if you knew you were responsible by all means, do the right thing. But at the same time, give yourself a chance...If no one knows work it out with the customer best you can.

 

Its been said but, paying for the car or at least partially, would probably make you a hero to the customer ( if you really feel the need ) and not get cancelled or higher premiums from your insurance.

Might you be able to cancel the claim? ( sometimes it doesn't matter once you've file the claim, maybe your customer found out something else happened? brother changed the fuel filter? what have you .

 

Where's the cat on that? Looking at it yourself you should be able to size up the probability of an oil leak causing the fire, one way or the other.

 

If I missed something obvious here in the posts, that makes my post useless I apologize I did not have time to absorb everything said, just the basics.

 

I've been in business for 23 years and have never had to file a claim with my insurance nor settle a problem ( dent, scratch, repair etc...) for more than a couple of hundred bucks. I'm sure that will change tomorrow now that I've said that , but for now ....

 

Good Luck

  • Like 2
Posted (edited)

Thank you guys so much for all your thoughtful responses. It's nice to know that I'm not alone in something like this.

 

I do have an update. Like everyone has said, there's no way of knowing what really happened. We made sure nothing was leaking and test drove after (not 10 miles though).

 

I found out that they bought the car for $1000 a week before we started working on it. The oil leak was so bad that they thought it was the rear main seal when they brought it in. I honestly cant think of anything we could've done to have caused the fire. Oil leak couldn't have been worse than what it was, even if the part we put on failed (oil cooler from the dealer BTW).

 

Anyway... the customer never pointed the finger at us and she just texted me with pics just for FYI. These customers couldn't be nicer and I took initiative in starting the claim... they never demanded anything.

 

I am pretty certain our insurance won't do anything but came up with a solution. I had a 07 Dodge Caliber I bought from a customer for $400 a while back and just sitting on my lot. (Misfire cyl #4, she bought a new car and didn't want to mess with it, replaced crankshaft position sensor to fix)

 

I sold her the caliber for $500 today (what I had in it.). KBB value for very good was well over $2000 and much much more reliable than the Kia.

 

It had that notorious throttle body issue but I reprogrammed the throttle body yesterday. I told her about it and if it happened again, I offered to replace it for her if she provided parts.

 

All in all as long as the Caliber holds up, it worked out well for the customer. She ended up spending overall what the Caliber was worth so technically wasn't a loss for either one of us. Also offered to buy back the Caliber anytime for $500 if she decided she didn't want it anymore. Hopefully this post doesn't jinx it but they took the caliber and haven't gotten a call or text from them..... so Caliber must be holding up. It wasn't registered and no tags so I couldn't test drive it, just drove it around the parking lot a bunch and made sure no codes came up. It's been sitting for months

Edited by Jay Huh
  • Like 1
Posted

Hi Jay, If you're going to bend over backward's for a customer this sounds like the kind of customer to do it for. Don't you just love the customer that is so reasonable, you're willing to do anything for them? I don't mean that sarcastically at all. In this world were so many people to try to get something for nothing, it's just really nice to deal with really reasonable people.

 

Next time though, don't be so fast to accept responsibility. Sleep on it and give yourself time to think. Most of the time, people are going to be pointing fingers at you deservedly or not anyhow and you pointing fingers at yourself gives you little chance to do whats right. What happened with the insurance claim? Make sure it is taken off your record with them if you can, follow up on that issue.

Whenever something happens I try to first handle it in house and so far! knock on wood , it's worked out every time.

  • Like 1

Create an account or sign in to comment

You need to be a member in order to leave a comment

Create an account

Sign up for a new account in our community. It's easy!

Register a new account

Sign in

Already have an account? Sign in here.

Sign In Now
  • Available Subscriptions

  • Have you checked out Joe's Latest Blog?

         0 comments
      It always amazes me when I hear about a technician who quits one repair shop to go work at another shop for less money. I know you have heard of this too, and you’ve probably asked yourself, “Can this be true? And Why?” The answer rests within the culture of the company. More specifically, the boss, manager, or a toxic work environment literally pushed the technician out the door.
      While money and benefits tend to attract people to a company, it won’t keep them there. When a technician begins to look over the fence for greener grass, that is usually a sign that something is wrong within the workplace. It also means that his or her heart is probably already gone. If the issue is not resolved, no amount of money will keep that technician for the long term. The heart is always the first to leave. The last thing that leaves is the technician’s toolbox.
      Shop owners: Focus more on employee retention than acquisition. This is not to say that you should not be constantly recruiting. You should. What it does means is that once you hire someone, your job isn’t over, that’s when it begins. Get to know your technicians. Build strong relationships. Have frequent one-on-ones. Engage in meaningful conversation. Find what truly motivates your technicians. You may be surprised that while money is a motivator, it’s usually not the prime motivator.
      One last thing; the cost of technician turnover can be financially devastating. It also affects shop morale. Do all you can to create a workplace where technicians feel they are respected, recognized, and know that their work contributes to the overall success of the company. This will lead to improved morale and team spirit. Remember, when you see a technician’s toolbox rolling out of the bay on its way to another shop, the heart was most likely gone long before that.
  • Similar Topics

    • By carmcapriotto
      Thanks to our partners, NAPA TRACS and Promotive
      Is your shop struggling with fewer repair orders and dropping sales? It may not be about losing customers—your clients could just be driving less. In this episode of Business by the Numbers, Hunt Demarest, CPA, walks you through a real-life example of how customer driving behavior (and simple mileage tracking) revealed critical insights for a struggling $2M shop. Learn how to use your own data to better understand your customer base, track hidden metrics, and adjust your strategy—before your bottom line takes another hit.
      In this episode:
      Why fewer visits doesn’t always mean fewer customers How to calculate mileage trends using your shop management system The difference between customers and repair orders (hint: it matters) How remote work and economic shifts impact car care habits How to conduct a customer behavior audit—without creeping them out Action steps to track spending per mile and make smarter business decisions
      Thanks to our partner, NAPA TRACS
      Did you know that NAPA TRACS has onsite training plus six days a week support?
      It all starts when a local representative meets with you to learn about your business and how you run it.  After all, it's your shop, so it's your choice.
      Let us prove to you that Tracs is the single best shop management system in the business.  Find NAPA TRACS on the Web at NAPATRACS.com
      Thanks to our partner, Promotive
      It’s time to hire a superstar for your business; what a grind you have in front of you. Introducing Promotive, a full-service staffing solution for your shop. Promotive has over 40 years of recruiting and automotive experience. If you need qualified technicians and service advisors and want to offload the heavy lifting, visit www.gopromotive.com.
      Paar Melis and Associates – Accountants Specializing in Automotive Repair
      Visit us Online: www.paarmelis.com
      Email Hunt: [email protected]
      Text Paar Melis @ 301-307-5413
      Download a Copy of My Books Here:
      Wrenches to Write-Offs Your Perfect Shop 
      The Aftermarket Radio Network: https://aftermarketradionetwork.com/
      Remarkable Results Radio Podcast with Carm Capriotto https://remarkableresults.biz/
      Diagnosing the Aftermarket A to Z with Matt Fanslow https://mattfanslow.captivate.fm/
      Business by the Numbers with Hunt Demarest https://huntdemarest.captivate.fm/
      The Auto Repair Marketing Podcast with Kim and Brian Walker https://autorepairmarketing.captivate.fm/
      The Weekly Blitz with Chris Cotton https://chriscotton.captivate.fm/
      Speak Up! Effective Communication with Craig O'Neill https://craigoneill.captivate.fm/
      The Aftermarket Radio Network
      Remarkable Results Radio Podcast with Carm Capriotto: Advancing the Aftermarket by Facilitating Wisdom Through Story Telling and Open Discussion
      Diagnosing the Aftermarket A to Z with Matt Fanslow: From Diagnostics to Metallica and Mental Health, Matt Fanslow is Lifting the Hood on Life.
      The Auto Repair Marketing Podcast with Kim and Brian Walker: Marketing Experts Brian & Kim Walker Work with Shop Owners to Take it to the Next Level.
      The Weekly Blitz with Chris Cotton: Weekly Inspiration with Business Coach Chris Cotton from AutoFix - Auto Shop Coaching.
      Business by the Numbers with Hunt Demarest: Understand the Numbers of Your Business with CPA Hunt Demarest.
      Speak Up! Effective Communication with Craig O'Neill: Develop Interpersonal and Professional Communication Skills when Speaking to Audiences of Any Size.
      Click to go to the Podcast on Remarkable Results Radio
    • By Joe Marconi
      I have been considering adding a few loaner cars to my business. We do have a shuttle service for our customers, but there are many times that customers need the use of a car when their car is in for repairs or major services. We also have an discount agreement with the local Enterprise Rental Agency. I would like to hear from other shops, the pros and cons and opionions of loaner cars.
    • By Joe Marconi
      Many auto repair shops are adding a fee to the final invoice for customers using credit cards. I get it, but don't agree.
      For me it's simple. First, do your best to negotiate the best deal from your credit card provider service.  Next, take that fee and add it to your cost of doing business.  To me, I consider this fee an expenses, just like all other expenses: office supplies, utility bill, insurance, taxes, training, travel expenses, maintenance, etc. etc. 
      From your total average monthly expenses, you will be able to determine your breakeven, and from there, set your net profit goal. In other words, forget about the charging the customer a fee, just build into your overall prices. You will accomplish the same thing, and not bring attention to the customer that small fee that may be a big deal. 
    • By Joe Marconi
      Marketing Strategies to Attract and Retain Your Ideal Auto Repair Customers
      By Joe Marconi 
          I had one main objective when I opened my repair shop in the fall of 1980: Acquire customers. Being a startup, gaining customers, any customers, was essential. Without them, business survival would not be possible.
      With limited knowledge of marketing, I did what many new companies do, I ran mass advertising promotions in local newspapers offering huge discounts. Did this type of marketing work? Well, that depends on how you define success. I can tell you that It did bring in customers, and a lot of them. But what I found out was that it didn’t bring in enough of the customers I wanted. Even early on in my business career, I wanted to create a company that catered to consumers who appreciated the total car care approach. With coupons in hand, most customers wanted only the discounted offer and nothing more.
      I remember one particular customer who came in for his discounted oil change that included a free tire rotation. I noticed that his wiper blades were ripped, broken, and digging into the windshield. When I offered to replace them, he shouted, “Don’t touch the wipers, just change the oil, rotate the tires, and let me be on my way!” I quickly learned that while my strategy did attract consumers, marketing to the masses was not going to be the way to grow my young auto repair shop. It’s not that I am against all forms of discounting. I am not. However, the better approach to growing an auto repair shop is to create a business strategy that attracts and retains those customers who are aligned with your business model and culture.  
      In business, attempting to be everything to everyone is not a sustainable strategy. It is far better to narrow your focus, understand your key profile customers, and do all you can to gain more of them. In this article I will outline strategies to identify and market to your ideal customers, and why these strategies will help you achieve long-term success.
       
      Why Define Your Profile, Ideal Customer?
      As mentioned above, trying to be all things to all people is not a business model that works for the long term. If you are a startup company or need to increase car counts quickly, offering discounted services and repairs will fill your bays. And depending on the situation, this may be a viable option. However, in most cases, this should not be a long-term strategy.  Kim and Brian Walker, at Shop Marketing Pros, recommend that auto repair shop identify their customer avatar, stating that “The most successful auto repair shop owners have a clear idea who they’re targeting.”
      Let me ask you a question. What type of customers do you want to work for? Wouldn’t you rather work for those customers who throw their keys on the service counter and say, “Don’t bother calling me, do what you need to do, and I’ll see you at 5 o’clock.”  Well, those people are your ideal customers. They trust you, are loyal, and say YES to your service recommendations! Which also makes them your most profitable customers. And let’s not forget that dealing with these ideal customers is a lot less stressful for you and your entire team.
       
      Defining Your Profile Customer
      Defining your profile customer begins with understanding your business model and defining your vision, your mission, and your culture. What are the types of services and repairs you will offer, and the type of vehicles you prefer to work on? Also important is balancing the type of jobs offered to your clientele to ensure that you sell enough profitable work. While we may love what we do, we have a responsibility to be profitable. Knowing your profile customers will help ensure you achieve profitability.
      Creating the actual profile of your ideal customer will take a little bit more work. Start with what I call the “key droppers.”  As mentioned earlier, those are the customers who don’t question your recommendations or your price, and they trust you. They literally drop their car keys on the counter, preapproving the work, basing their decision on earned trust. These customers will give you the foundation to build your customer profile.
      After that, run a report from your business system identifying your top 100 to 200 customers. Most systems sort this list by revenue per customer.  In addition to the dollars spent per customer, what you are looking for is certain common criteria. Those criteria include length of time as a customer, visits per year, type of vehicles, where they live, and the type of repairs and services performed on their vehicles.
      You will find that your top-profile customers are the ones who follow your service and repair recommendations. Again, it’s the trust factor. For more extensive demographic customer profile building, marketing companies, like Shop Marketing Pros, have tools that can help with this process.
      After performing your due diligence with the initial list, you will end up with probably 50 to 100 customers that you will define as your key profile ideal customer. The next step is to build your marketing plan.
       
      Marketing Strategies to Gain More Profile Customers
      Once you have your customer profile, do all you can to cater to their needs. Listen to them, speak to them, and find out all about them. Their hobbies, birthdays, community involvement, the local newspapers they read, the local radio station they listen to, and their profession. Also, do they have children and pets? These things are important. Asking a customer about their child or pet, or remembering their birthday, goes a long way in building relationships, a key component in customer retention.
      But there’s another reason why this is important; and that is, to align your marketing and advertising strategy around your profile customers. Let me give you an example. Let’s say you find out that most of your profile customers are heavily involved in the community, such as fundraisers, or local youth sports activities. You then need to get involved with these local community events. Let your profile customers see that you are a business that cares about the community. Focusing your marketing efforts in areas where your profile customers will notice you will accomplish two things: it will reinforce your brand to your existing customers and will help you attract more of the same like-minded customers. A goldmine opportunity.
       
      The Rewards of Building an Auto Repair Shop Model Based on Your Ideal Customers
       
      It’s hard to deny the rewards of building a marketing strategy and business model around your profile customers. You’ll save on advertising costs by targeting your ad dollars, rather than using a shotgun approach, marketing to the masses. You will build a stronger and more loyal customer base, improve customer retention, increase sales, and generate higher profits. You will also build a powerful brand. The best part, you will lower the overall stress for your employees.
       
      Conclusion
      If you are an auto shop owner looking for innovative ways to enhance and grow your business, Elite Worldwide can help. At Elite, we have world-class, experienced coaches who understand your business. Our coaches have lived in the trenches and built amazing, successful companies. Elite also has sales and management training, and peer groups that can take you and your business right to the top. No matter where you are in your business career; startup, growth mode, or looking to retire, Elite can guide you and help you achieve your goals and build a more profitable and successful business.
       
        About the author – Joe Marconi – With over four decades of industry expertise, Joe is a seasoned professional whose accomplishments include owning and operating one of America’s most successful auto repair companies. A graduate of the Automotive Management Institute, Joe is a recipient of the CARQUEST Excellence Award, served on industry panels, and played a role in developing the ASE Engine Performance Certification test. As a former columnist for Ratchet & Wrench Magazine and co-founder of AutoShopOwner.com, Joe has been a keynote speaker at the Ratchet and Wrench Conference. After selling his automotive company in 2021, Joe now dedicates his time to giving back to the industry as a Top Shop 360 Business Development Coach with Elite Worldwide and serves on the board of directors for the Service Stations Dealers of Great New York. Joe, a Bronx native now residing in Patterson, New York, enjoys family time, community involvement, and pursuits such as tennis, golf, and woodworking.
             
         
      View full article
    • By DUFRESNES
      We try all different things.  We send out magnets with our name to new customers (list we buy) We use seals on our envelopes marking our years in business.  We have done Band-Aids with our name, bags with our name and now we are going to do Air Freshners.  We will put in each car, not opened,  It is in the shape of a car with our name, phone number and website.  We try to keep our name and phone number in front of our customers.  If anyone wants to know where we get out goodies, let me know and I'll send you his information.  FYI  We are still toying with the idea of charging for the credit card.  It is my understanding there is a 3% fee for one and all except for debit cards.  Legally you can't charge, if they use their debit card.  At least that is what our credit card person said. 


  • Our Sponsors

×
×
  • Create New...