Quantcast
Jump to content

Recommended Posts

Posted
On 1/14/2023 at 7:53 AM, Joe Marconi said:

There are many programs out there, and some are better than others, depending on the size of your business and the type of work you do. From what I hear around the industry, a few of the top names are Tekmetric, Shop Ware, Protractor, Micthell1 (only to be used with Bolt On Technology), Auto Leap, and Shop Boss. There are others, but I would say these what I hear are the most popular. 

I used Mitchell, but there are a lot of drawbacks. Now that I coach, from my perspective, many clients are happy with Tekmetric, Protractor, Auto Leap, and for smaller shops, Shop Boss.

Let's see what other ASO members say about this. By the way, any company you are interested in will do a demo. 

After using three different SMS I finally migrated over to QuickBooks in 2000.  It was difficult to configure to our business, but once it was configured properly, I loved it.  My wife is an accountant and it had a lot to do with my decision.

  • Like 1
Posted

Go with an actual SMS (not QB's).  It'll provide you tools that will directly aid you in ways that you don't even know about.   You will spend about $400/month, but this will pay for itself many times over as it will provide you computer-calculated margins on parts and and will let you see your profit margins as you are building the ticket.    If it is too low, you need to adjust.  This live realtime feedback loop is how it pays for itself.  You'll be able to order parts online without having to call your parts supplier, which saves you time.   You'll get builtin reporting that lets you see your business health in realtime.

I'm using Protractor.   It has been around for a long time and has a deep breadth of features.  It's missing a built-in DVI though.   Others started with the DVI and have a lesser set of features.   Stealing from Joe, I'd say consider these:  Tekmetric, Shop Ware, Protractor, Mitchell1 (only to be used with Bolt On Technology).  I was unimpressed by AutoLeap and have heard nothing great about ShopBoss.  But these are also contenders.

Most of these are cloud-based now.  This means that you need a reliable internet connection.  They handle the software backups for you.  I still backup some of my data monthly, but it's just a subset.

Lastly, stay away from the CHEAP SMS's.  Just like in any business, you get what you pay for.  Pay more to avoid the pig-in-a-dress!  😬   Your monthly fee allows them to continue innovating their software so that you get new features that may help you.

Hope this helps! 

  • Like 2
Posted
On 1/14/2023 at 9:53 AM, Joe Marconi said:

There are many programs out there, and some are better than others, depending on the size of your business and the type of work you do. From what I hear around the industry, a few of the top names are Tekmetric, Shop Ware, Protractor, Micthell1 (only to be used with Bolt On Technology), Auto Leap, and Shop Boss. There are others, but I would say these what I hear are the most popular. 

I used Mitchell, but there are a lot of drawbacks. Now that I coach, from my perspective, many clients are happy with Tekmetric, Protractor, Auto Leap, and for smaller shops, Shop Boss.

Let's see what other ASO members say about this. By the way, any company you are interested in will do a demo. 

I will definitely be taking demos but want to cut the list down a bit. This information is helpful, so thank you. I have 4 bays and really want things to be more accurate and time/cost sensitive. 

Do you know what the people you are coaching like about Tekmetric vs protractor or autoleap?

Posted
On 1/15/2023 at 11:36 AM, bantar said:

Go with an actual SMS (not QB's).  It'll provide you tools that will directly aid you in ways that you don't even know about.   You will spend about $400/month, but this will pay for itself many times over as it will provide you computer-calculated margins on parts and and will let you see your profit margins as you are building the ticket.    If it is too low, you need to adjust.  This live realtime feedback loop is how it pays for itself.  You'll be able to order parts online without having to call your parts supplier, which saves you time.   You'll get builtin reporting that lets you see your business health in realtime.

I'm using Protractor.   It has been around for a long time and has a deep breadth of features.  It's missing a built-in DVI though.   Others started with the DVI and have a lesser set of features.   Stealing from Joe, I'd say consider these:  Tekmetric, Shop Ware, Protractor, Mitchell1 (only to be used with Bolt On Technology).  I was unimpressed by AutoLeap and have heard nothing great about ShopBoss.  But these are also contenders.

Most of these are cloud-based now.  This means that you need a reliable internet connection.  They handle the software backups for you.  I still backup some of my data monthly, but it's just a subset.

Lastly, stay away from the CHEAP SMS's.  Just like in any business, you get what you pay for.  Pay more to avoid the pig-in-a-dress!  😬   Your monthly fee allows them to continue innovating their software so that you get new features that may help you.

Hope this helps! 

Thanks for your help. My understanding was that I would need to run servers for Mitchell and that it isn't cloud-based. 

Do you have by chance know the reasons someone would favor say a TekMetric over a Mitchell or vice versa?

  • Like 1
Posted
On 1/15/2023 at 11:36 AM, bantar said:

Go with an actual SMS (not QB's).  It'll provide you tools that will directly aid you in ways that you don't even know about.   You will spend about $400/month, but this will pay for itself many times over as it will provide you computer-calculated margins on parts and and will let you see your profit margins as you are building the ticket.    If it is too low, you need to adjust.  This live realtime feedback loop is how it pays for itself.  You'll be able to order parts online without having to call your parts supplier, which saves you time.   You'll get builtin reporting that lets you see your business health in realtime.

I'm using Protractor.   It has been around for a long time and has a deep breadth of features.  It's missing a built-in DVI though.   Others started with the DVI and have a lesser set of features.   Stealing from Joe, I'd say consider these:  Tekmetric, Shop Ware, Protractor, Mitchell1 (only to be used with Bolt On Technology).  I was unimpressed by AutoLeap and have heard nothing great about ShopBoss.  But these are also contenders.

Most of these are cloud-based now.  This means that you need a reliable internet connection.  They handle the software backups for you.  I still backup some of my data monthly, but it's just a subset.

Lastly, stay away from the CHEAP SMS's.  Just like in any business, you get what you pay for.  Pay more to avoid the pig-in-a-dress!  😬   Your monthly fee allows them to continue innovating their software so that you get new features that may help you.

Hope this helps! 

Thanks for responding. A couple of questions if that's ok.

What is it about QB that you like so much better than the SMS you ran before?

What are some of the reasons you know to avoid cheap systems?

Thanks for your help!

  • Like 1
Posted
1 hour ago, cooterdavenport1 said:

Thanks for responding. A couple of questions if that's ok.

What is it about QB that you like so much better than the SMS you ran before?

What are some of the reasons you know to avoid cheap systems?

Thanks for your help!

I'll make this easier for you....  No for Mitchell - Most Mitchell folks are happy after switching and wonder why they waited so long.    Protractor is very complex and can be overwhelming if you are not used to a SMS.   Protractor has a builtin accounting system too (that I don't use).  When you need complexity it is your friend.  At the beginning, it can be a foe.  When they finally release an integrated DVI, they would be worth considering.  ShopWare and TekMetric are liked by many, but I've seen people try it and leave it too.  For you, I'd start with these 2.  No one is 100% happy with any SMS.  

Remember this:  Once you start using an SMS, switching to a new system can be a disruptive effort for the shop.   Unless required, don't be wishy-washy.  Pick a long-term winner.  

QB's is an accounting program.  It works well.  Use it for accounting.    Some people integrate with back office to pull data into QB's.  We don't do this.  We make a daily sales entry into QB's manually.   I balance my parts accounts using Protractor and when it's balanced, I transfer over the total owed for each vendor.  This approach reduces the noise in QB's.   I let the SMS be the expert Parts Handling System and Sales Management System.  I let QB's do the books.   Good luck.

  • Like 1
Posted
3 hours ago, cooterdavenport1 said:

Thanks for responding. A couple of questions if that's ok.

What is it about QB that you like so much better than the SMS you ran before?

What are some of the reasons you know to avoid cheap systems?

Thanks for your help!

First, let me clarify something, I was using QuickBooks Desktop Pro which is not cloud based. Cloud based QuickBooks, in my opinion, is lame and very limited. QuickBooks Desktop has many more features that are helpful to the business.  I was able to configure QuickBooks to the way I ran the business, not conforming how our business is run to some SMS system.  Estimates and invoicing were 2 templates I designed.  (shown below)Neil Gause.pdf I was also able to create various fields in our vendor list and customer lists.  The front counter ran seamlessly with our accounting.  I could print out a P&L or balance sheet with only a few mouse clicks.  I have to confess that the way I configured QB bordered on programing because it included knowing QB code.  I can't honestly recommend QB Desktop to the average shop, but it is one hellava better app than the cloud-based QB.

I don't know any tips to avoid a cheap SMS other than to ask other shops.  Whatever they recommend will likely involve configuring the way your shop is ran to the software.

2011P&L.pdf

  • Like 1
Posted
20 hours ago, Transmission Repair said:

First, let me clarify something, I was using QuickBooks Desktop Pro which is not cloud based. Cloud based QuickBooks, in my opinion, is lame and very limited. QuickBooks Desktop has many more features that are helpful to the business.  I was able to configure QuickBooks to the way I ran the business, not conforming how our business is run to some SMS system.  Estimates and invoicing were 2 templates I designed.  (shown below)Neil Gause.pdf I was also able to create various fields in our vendor list and customer lists.  The front counter ran seamlessly with our accounting.  I could print out a P&L or balance sheet with only a few mouse clicks.  I have to confess that the way I configured QB bordered on programing because it included knowing QB code.  I can't honestly recommend QB Desktop to the average shop, but it is one hellava better app than the cloud-based QB.

I don't know any tips to avoid a cheap SMS other than to ask other shops.  Whatever they recommend will likely involve configuring the way your shop is ran to the software.

2011P&L.pdf 10.47 kB · 1 download

Thank you for all the help so far. Asking other shops is precisely why we're doing this. Like you said, I don't have time to make a mistake and have to replace a solution. I think I have a good start here so far, and will definitely be factoring QB into my decision, but I am hopeful I can find an system where I don't need it. 

What has been a huge drag on my time is the labor guide. I don't have time to look all of this up and call around for parts, etc. I need to be in a bay, especially until I can afford another tech. 

I've heard this is an additional cost with a lot of systems. Can anyone provide insight into what systems this would be an additional cost for or one's that don't work as well as a shop would need it to? @Joe Marconi @bantar

  • Like 1
Posted
2 minutes ago, Joe Marconi said:

All business systems have access to labor and parts guides. I can't speak to the cost for each system, sorry. But, it is not significant when you think about its value. Please bear in mind that a labor guide is just a guide.  And sometimes they are way off.  Also, the parts guide gives OE prices.  With this said, it will be important to understand YOUR DESIRED labor and part margins.  One step at a time; don't get overwhelmed. Put first things first, shop around, get demos and make a decision. 

And don't worry about a wrong or right decision. No business system is perfect and will do all you want it to do.  

OK that is helpful. My understanding is that not all of them had access to these guides which would mean a lot of lost time for my investment if other options have them. I have been approached for demos by RO writer and Napa Tracks already, but am concerned about using an on-premise system for reasons like these. 

Are there other reasons I should not be considering an on-premise system? this will help me figure out who to spend my time shopping. Thank you so much for your help.

  • Like 1
Posted
27 minutes ago, Joe Marconi said:

When you say "on-premise system" are you referring to a non-cloud based system? 

Yes. I've been told I'll have to house servers for Mitchell or other on-premise systems, which sounds like a bigger headache than I can imagine from anything where I don't have to. I'm not a computer whiz but I'm good enough to get by on something with no maintenance I'd bet.

Posted

I was using QB until about 2 years ago I looked around and finally settled on Shop-Ware. It's absolutely the best thing I could've done. I love it. Greatly simplifies my life, easy to use, helps me keep track of profit margins, easy to order parts...the list goes on and on. I use QuickBooks online as my accounting software and Shop-Ware automatically sends the data across on each ticket as soon as it's paid and customer picked up the vehicle. Works awesome. Has a great built in vehicle inspection system as well. Customers love pictures. Another thing that my customers really like is getting their invoice texted to them when I'm done and it also has a pay button so they can pay via card if they want. 

  • Like 3
Posted
2 minutes ago, willydmax said:

I was using QB until about 2 years ago I looked around and finally settled on Shop-Ware. It's absolutely the best thing I could've done. I love it. Greatly simplifies my life, easy to use, helps me keep track of profit margins, easy to order parts...the list goes on and on. I use QuickBooks online as my accounting software and Shop-Ware automatically sends the data across on each ticket as soon as it's paid and customer picked up the vehicle. Works awesome. Has a great built in vehicle inspection system as well. Customers love pictures. Another thing that my customers really like is getting their invoice texted to them when I'm done and it also has a pay button so they can pay via card if they want. 

Great news to hear!  To find an SMS that integrates with QB is like having the best of both worlds.  Did you know QB can be your total payroll solution?   Over the years, QB has bought out several software companies and integrated those apps into their QB offering.  Keep up the great work and keep us posted!

  • Like 1
  • 4 months later...
Posted
On 1/18/2023 at 9:52 AM, cooterdavenport1 said:

Yes. I've been told I'll have to house servers for Mitchell or other on-premise systems, which sounds like a bigger headache than I can imagine from anything where I don't have to. I'm not a computer whiz but I'm good enough to get by on something with no maintenance I'd bet.

I am not sure what or who has told you that you will have to house servers, but I think they are trying to scare you into buying their program.

Depending on your setup and business size/# of locations, your "Server" could be nothing more than your desktop computer.  Properly configured a simple desktop computer with moderate hardware (CPU speed, # of processors, memory, etc.) can be your "Server" and you could connect as many "clients" or satellite computers to it as you have in your shop. 

One thing to consider when "going on the cloud" is you do NOT own your data, period, full stop. Why is this important? Because if you were to stop paying that company for access to YOUR DATA that THEY OWN, you will lose all of it.  Meanwhile, most local installation (on your shop computer's hard drive) programs will have some kind of legacy access.  Meaning, if you change programs and no longer pay them the subscription fee, you can still access the data, just with very limited rights, such as view and print customer information/invoices only.  Other local programs, like the old desktop QuickBooks, once you buy the program, you own it and it will work forever (at least until you have a catastrophic hardware failure) and will always have access to your data.  On the cloud, once you as the cash cow stop paying the cloud company, you lose access.  Although I guess some will allow you limited access for a short period of time afterward, it's not in perpetuity like a local installation. 

And one last consideration of you do not own your data, no matter what their "Privacy Policy" says, they have every legal right to access any of your data, mine it, sell it, use it, delete it, modify it, do anything they want to with it.  Most won't do anything with your data that is evident to you but they will certainly be able to mine it, use it, sell it anyway, anytime and to anyone they want and you won't be the wiser.  This is not conspiracy theory, this is actual fact and legal, because "They who own the server, own the data."

 

I am currently reviewing new SMS systems so that is how I found this thread.  Although it's not very informative, as most queries like these aren't either.

  • Like 1
Posted (edited)
58 minutes ago, TheTrustedMechanic said:

One thing to consider when "going on the cloud" is you do NOT own your data, period, full stop.

Me thinks TheTrustedMechanic doesn't trust these guys!  😬😁    However, it's critical to be certain of where you stand, so I'm with you on that. 

Ownership of your data is a contractual issue.  If it's not stated as yours, it's not yours.   But, think about the reputation of the software companies that block you from transferring your data to the next guy...   They would get a bad rap and not live much longer.   Therefore, most will allow your data to be exported.  Ask the SMS about this before signing up.    Most SMSs can import data from other SMSs.  Once the data export is completed, there is no need to access your data from the old SMS (with the caveat that not all items can be imported).   See Import Example below.  

Personally, I don't have an issue with either on-prem(ise) SMSs or cloud-based SMSs.   If you have on-prem, you must have a disaster plan in place for everything from hardware failures to virus recovery to ransomware attacks.  And you must establish a solid backup process that ensures that you lose very little data in the worst case scenario.   You are not impacted much by an internet outage.   If you have a hardware or data failure, you are the IT guy that must bring it back up.  You will likely get phone support from your SMS on the steps to recover.    With redundancy and a stellar backup strategy and practice, this can be 30-60 minutes.   It can be way longer depending on what the failure mode is.   You are the IT guy!    You will perform software updates when you approve them.

With Cloud based SMSs, your data is stored in a professional data center.  Backups and hardware failures are managed by the SMS.  You are VERY dependent on the internet working as no internet means no SMS.   There are mitigations that might help if your main internet goes down, such as using a Mobile Hotspot for temporary internet access.  You are beholden to the SMS technical team to correct any software bugs / outages that might occur in the cloud.  You can only complain and wait on resolution.  Software updates on Cloud-based SMSs usually occur more often as these are easier deployments for the developer of the SMS.

Pick whichever is better for you.

Import Example:   I use Protractor that allows me to have all customer family members, with separate emails and phone numbers per person under a single record.   The software does not allow this on a number of other SMSs.  There structure is a single person and phone number.  By definition, if I were to import the data to another one, the import would discard the extra names and only select one to be primary contact, email and phone number.   This is not horrible, but it is an example where data import is NOT Perfect.  

Personally, as a computer guy, I distrust computers.   I know that they can fail on a moments notice.   I have my own backup strategy and backup my data monthly on top of what the SMS is doing for me in the cloud.   This includes my contacts, vehicles, invoice summaries, financials, etc.  What I don't backup are the actual invoices.   Now, this happens monthly.  I also backup this data to an offline storage drive, but because I'm lazy or forgetful, this happens maybe quarterly.  Ransomware cannot get a hold of a storage drive that is not connected to the network!

Access to your data:   I'm also using AutoFlow for DVIs.  I asked them about their access policy should I desire to switch to the next new thing.   They said that I would have access to MY data with no additional fees for as long as I need.  It's read only data.  I can't modify anything.  I can't run reports, but I can access the completed DVIs.   What a great policy by them!!!   This is what stand-up companies do.   Ask your potential SMS about this, and ask them to show you this in writing to be sure.   They are likely going to have a solution.

Ask the right questions and pick a good partner companies to work with that you trust! 

58 minutes ago, TheTrustedMechanic said:

And one last consideration of you do not own your data, no matter what their "Privacy Policy" says, they have every legal right to access any of your data, mine it, sell it, use it, delete it, modify it, do anything they want to with it.  Most won't do anything with your data that is evident to you but they will certainly be able to mine it, use it, sell it anyway, anytime and to anyone they want and you won't be the wiser.  This is not conspiracy theory, this is actual fact and legal, because "They who own the server, own the data."

This should be considered on a case-by-case basis.   Hunt with Paar Melis and Associates, an auto shop accounting firm, is mining his clients data with permission and presenting to all of us a set of baselines that may help us manage our businesses.  This is a good use of data mining.   Now, when I talked to RepairPal, they wanted access to my SMS and I had no desire to allow them into my system.   I don't see any good reason why I should allow my customer data and sales to escape.  Given that this was a contractual requirement, I opted not to work with them.   Now, if Protractor wanted to mine my data for some statistical data exercise, I can't see how I could be hurt.  Leave my customers alone and we're good.   And lastly, I allow my marketing companies to access my customer data for marketing purposes.  This benefits me and my customers and I'm trusting that they will not STEAL my customers.

Edited by bantar
  • Like 2
Posted
11 minutes ago, bantar said:

Me thinks TheTrustedMechanic doesn't trust these guys!  😬😁    However, it's critical to be certain of where you stand, so I'm with you on that. 
I don't trust what I know to be a potential breach of trust and privacy.

Ownership of your data is a contractual issue.  If it's not stated as yours, it's not yours.   But, think about the reputation of the software companies that block you from transferring your data to the next guy...   They would get a bad rap and not live much longer.   Therefore, most will allow your data to be exported.  Ask the SMS about this before signing up.    Most SMSs can import data from other SMSs.  Once the data export is completed, there is no need to access your data from the old SMS (with the caveat that not all items can be imported).   See Import Example below.  
This is NOT the point, sure, you might be able to transfer your data to a new service, but as was admitted, "not all items can be imported."  The point is, you only have a license to access your data, nothing more.

Personally, I don't have an issue with either on-prem(ise) SMSs or cloud-based SMSs.   If you have on-prem, you must have a disaster plan in place for everything from hardware failures to virus recovery to ransomware attacks.  And you must establish a solid backup process that ensures that you lose very little data in the worst case scenario.   You are not impacted much by an internet outage.   If you have a hardware or data failure, you are the IT guy that must bring it back up.  You will likely get phone support from your SMS on the steps to recover.    With redundancy and a stellar backup strategy and practice, this can be 30-60 minutes.   It can be way longer depending on what the failure mode is.   You are the IT guy!    You will perform software updates when you approve them.

With Cloud based SMSs, your data is stored in a professional data center.  Backups and hardware failures are managed by the SMS.  You are VERY dependent on the internet working as no internet means no SMS.   There are mitigations that might help if your main internet goes down, such as using a Mobile Hotspot for temporary internet access.  You are beholden to the SMS technical team to correct any software bugs / outages that might occur in the cloud.  You can only complain and wait on resolution.  Software updates on Cloud-based SMSs usually occur more often as these are easier deployments for the developer of the SMS.

This is irrelevant, because in the event that your local system goes down, you won't have access to the online services anyway.  You will still have to be, "...the IT guy." Not to mention that hackers and malcontents will target which, your local system or a large data server?  And don't pretend that large data servers are impervious to hacker, malware and ransomware attacks.

Pick whichever is better for you.

Import Example:   I use Protractor that allows me to have all customer family members, with separate emails and phone numbers per person under a single record.   The software does not allow this on a number of other SMSs.  There structure is a single person and phone number.  By definition, if I were to import the data to another one, the import would discard the extra names and only select one to be primary contact, email and phone number.   This is not horrible, but it is an example where data import is NOT Perfect.  

Personally, as a computer guy, I distrust computers.   I know that they can fail on a moments notice.   I have my own backup strategy and backup my data monthly on top of what the SMS is doing for me in the cloud.   This includes my contacts, vehicles, invoice summaries, financials, etc.  What I don't backup are the actual invoices.   Now, this happens monthly.  I also backup this data to an offline storage drive, but because I'm lazy or forgetful, this happens maybe quarterly.  Ransomware cannot get a hold of a storage drive that is not connected to the network!

Access to your data:   I'm also using AutoFlow for DVIs.  I asked them about their access policy should I desire to switch to the next new thing.   They said that I would have access to MY data with no additional fees for as long as I need.  It's read only data.  I can't modify anything.  I can't run reports, but I can access the completed DVIs.   What a great policy by them!!!   This is what stand-up companies do.   Ask your potential SMS about this, and ask them to show you this in writing to be sure.   They are likely going to have a solution.

Ask the right questions and pick a good partner companies to work with that you trust! 

This should be considered on a case-by-case basis.   Hunt with Paar Melis and Associates, an auto shop accounting firm, is mining his clients data with permission and presenting to all of us a set of baselines that may help us manage our businesses.  This is a good use of data mining.  
The key here is that this professional service provider has sought PERMISSION.  The cloud based data storage (your SMS provider) does not, will not and is not required to seek your permission before accessing, mining, selling or using your data because, despite all the flowery, "Your privacy is very important to us," male bovine excrement in the Privacy Policy, YOU HAVE NO PRIVACY.  Read it, every line and then try to think of how it can be twisted to allow them the access they are trying so hard to deny they will take.  And this access, mining, sale and use, as I said will NOT be in ways that are readily apparent to you or your customer.

Now, when I talked to RepairPal, they wanted access to my SMS and I had no desire to allow them into my system.   I don't see any good reason why I should allow my customer data and sales to escape.  Given that this was a contractual requirement, I opted not to work with them.   Now, if Protractor wanted to mine my data for some statistical data exercise, I can't see how I could be hurt.  Leave my customers alone and we're good.   And lastly, I allow my marketing companies to access my customer data for marketing purposes.  This benefits me and my customers and I'm trusting that they will not STEAL my customers.

Again, RepairPal asked for access, they asked for permission and you denied it.  Your marketing company has access to your customer data because YOU GAVE PERMISSION.  Cloud based storage services do not ask for permission because it is in the EULA and (you have NO) "Privacy Policy" that people do not read.  Just like a used car salesman says, "Trust me, we inspect every car we sell." What they don't tell you but you are led to believe is that they may inspect the car, find problems but they do NOT fix them.  "Look, over there! So you don't see the scam I'm running over here."  Same thing.  It's a very simple situation, you do you, do what you feel serves your business, but please don't try to downplay, dismiss or deny what happens every single day and what is common knowledge to those with any level of research into the "privacy policies" and actions of these companies.  There is a reason why lawsuits have been brought and the decision was, "Those who own the server, own the data."

 

Posted

We use Automotive Expert and Quickbooks online. It has real time costing, shows the percentage your making and the final cost, and since we are more of a truck/restoration shop, we have a low car count. Its very affordable and provides labor times. I was with Identafix before this, and after finding out that they use the same labor guide to load their numbers from, a tech let it slip when we were trying to find times for an older vehicle. Its $150 a year. Its not an accounting program but it works for us.  

  • Like 2
Posted

The good news is that there are SMSs with on-prem solutions that meet your data privacy requirements.   You'd want to ask them if they are planning to switch to cloud, so that you don't get one that wants to force you to upgrade later.   It's an expensive transition to rewrite their software for cloud, so some companies may choose to never go cloud.

I see value in both models and only tried to lay out a pros/cons list.

1 hour ago, TheTrustedMechanic said:

Not to mention that hackers and malcontents will target which, your local system or a large data server?  And don't pretend that large data servers are impervious to hacker, malware and ransomware attacks.

I've previously written a large detailed description of why targeting a production data server is not as easy as it seems.   A modern cloud compute engine and it's database are isolated.  The malware and ransomware attacks generally hit those systems that must be "open by design".   For example, I must access this shared filesystem to be able to share my spreadsheet / document with other employees.  These open systems are where the attacks occur.   I'll just say that the cloud systems have a much lower risk of attack.   The cloud computers in our shops don't ACCESS the cloud server, but rather ask it to perform tasks.  The cloud server is a closed/isolated system.  It's safe to consider.   I contend that it is much safer than my local and secured network.

  • Like 1
Posted

Interesting topic.  Believe it or not, Google Drive and Google Docs are both in the cloud and FREE.

We use QuickBooks Pro Desktop as both our SMS and accounting software.  There's nothing QB won't do.  We paid Intuit to do payroll and our 941.  They would simply dial into our shop, log in, and extract our data.  Our data remained on our PC.

I gave up on paying any SMS for all the reasons previously cited.

  • Like 2
Posted
17 hours ago, bantar said:

The good news is that there are SMSs with on-prem solutions that meet your data privacy requirements.   You'd want to ask them if they are planning to switch to cloud, so that you don't get one that wants to force you to upgrade later.   It's an expensive transition to rewrite their software for cloud, so some companies may choose to never go cloud.

I see value in both models and only tried to lay out a pros/cons list.

I've previously written a large detailed description of why targeting a production data server is not as easy as it seems.   A modern cloud compute engine and it's database are isolated.  The malware and ransomware attacks generally hit those systems that must be "open by design".   For example, I must access this shared filesystem to be able to share my spreadsheet / document with other employees.  These open systems are where the attacks occur.   I'll just say that the cloud systems have a much lower risk of attack.   The cloud computers in our shops don't ACCESS the cloud server, but rather ask it to perform tasks.  The cloud server is a closed/isolated system.  It's safe to consider.   I contend that it is much safer than my local and secured network.

And just how do you "ask" the server to perform those tasks or get data from it or store data to it?  You seem awfully argumentative and too eager to try and prove your point when you are only make specious claims.  But, you do you and I will protect my data as I see fit.  Since you are endeavoring to ignore reality, logic and only argue. 

Because there were numerous articles citing specific examples and they were so easy to find regarding hacked cloud servers, this discussion with you is moot because you continue to refuse to admit to reality.  For just one example, Reuters reported,
 

"August 27, 20216:06 PM EDTUpdated 2 years ago
 

SAN FRANCISCO, Aug 26 (Reuters) - Microsoft (MSFT.O) on Thursday warned thousands of its cloud computing customers, including some of the world's largest companies, that intruders could have the ability to read, change or even delete their main databases, according to a copy of the email and a cyber security researcher."
Then there was another article from CyberTalk - dot - org that cited 5 major could server security breaches in 2021 as well. 

 

What is even scarier, according to a search for "are cloud servers hacked 2023" and a resulting article from tech - dot - co, there have been 37 data breaches of varying significance or severity (cyber attacks) on cloud servers in 2023 so far and another 72 in 2022.  These ranged from fast food companies to healthcare to big pharma all the way up to the government (a smallish department as well as the House of Representatives).  And, if a tech company like Farcebook or even Western Digital can be hacked, so to can Tekmetric, Shop Ware, Protractor, Micthell1, Auto Leap, and Shop Boss, google docs, Microshaft and many others.

At the risk of being overly brusque, since you are desperate to prove yourself right when you aren't, refuse to admit that you are wrong and are unwilling to admit to the facts and reality and claim things that simply are not true,at least not to the extent that you are pretending, this discussion is pointless.  I have provided facts to back up my position and after this, I am done with this discussion.  I refuse to engage in an endeavor where the other party is seeking to beat me with experience. I hope you have a blessed day.

 

Posted
8 hours ago, TheTrustedMechanic said:

And just how do you "ask" the server to perform those tasks or get data from it or store data to it?  You seem awfully argumentative and too eager to try and prove your point when you are only make specious claims.  But, you do you and I will protect my data as I see fit.  Since you are endeavoring to ignore reality, logic and only argue. 

I'm sorry to hear that you feel that I'm arguing.  It is not my intention.  I have nothing to gain in this discussion.  My only goal is to provide some comfort to others that they can safely use cloud solutions.   Clearly, I recognize that cloud is not your cup-o-tea.   Only because you asked "how do you "ask", is the rest of this response below presented.  It's a very deep topic.

TLDR:   Request-Response messaging design limits what can be done.   You want access to the filesystem to create the real carnage.   SMS cloud designs don't expose their filesystems.   Most shops don't store data worth stealing (e.g. CC).

There are numerous types of software applications that utilize cloud resources of varying types.   You can't lump them all in the same bucket.  Some software architectures will have more exposure to hacks than others.   Regardless, all network-connected systems are vulnerable to an attack.   Disconnect from the network to reduce your attack profile.    This is even true for on-prem software solutions.   If it is connected to the internet, it can be attacked.   So, we agree on this point.

Security is not a singular item, but rather a layered set of protection strategies.   One of which is a rock-solid data backup strategy which includes off-site and offline storage of backups.   When you are attacked, assuming a worst case scenario, how quickly can you erase everything, then restore backups and lose as little data as possible.   On a redundant system, service restoration can be measured in milliseconds, a few hours on run-of-the-mill systems and on terribly managed system, this can take weeks or even be unrecoverable (data loss).   There's a billion combinations of system designs.   However, we can take any given architecture and analyze it for security weaknesses and then build a plan around it's vulnerabilities in order to reduce our risk.  Risk is never eliminated, only mitigated.  I can tell you that my background in Software Development was with redundant systems.   Our downtime was measured in seconds per year.   I do have a rudimentary knowledge of security and protocol design.

SMS Cloud Applications generally will have these properties

  • Request-Response Protocol
    • It exposes limited operations.  You don't have free reign to do what you will.
    • This is the ask the server to do something.  For instance,
      • Store this text blob which contains my labor ops description for WO #112233.
      • Give me the data I need to prepare a report of my daily sales (client retrieves raw data and presents it to the user in various formats)
      • Requests and Commands to the server are primitives (raw data) that are processed locally by the client
      • And every other operation that a SMS does
    • You must understand the protocol and build well formed messages, or it will not process the operation
  • API Access Keys are required
    • You will not access the system without using an encrypted API key that allows you to send messages
    • API Access Key only allows you to communicate.  It does not mean that you are authenticated.  Passwords are also required.

So, I can either attack the protocol to wreck the system or steal data, or instead, I attack the operating systems to get at the filesystem.   It would be easier to hack my shop than a cloud based system that inherently has many more layers of protection. 

If I were to give you my API key and my password, you could read, modify and delete all of my data.   You won't get the next guys data without another API key and password.   The best attack of my system would be to attack my network and get access to my computers to grab my data.   If you were to attack my system, you'd get names, addresses, invoices, sales data - pretty boring stuff.  I don't store any credit card data or customer passwords.   The value of my data is nil and IMO, not worth pursuing.  This is where we likely disagree... on the value of the data being protected.   I simply desire to be a good steward of my customers' data / information. 

Personally, my biggest financial risks are having online access to my bank accounts.   I reduce my risk by having unique passwords for every online account and 2 factor security... my passwords are 20+ characters of gibberish each.   My next biggest risk are my credit cards on file at all of the local dealers and Amazon, etc.  This bit me once by an independent dealer 300 miles away.  How did he get my CC info????  We resolved it though.  

 

  • Like 1
  • 2 years later...
Posted

I have been using this software I found its $50 dollars a month and you dont have to write anything it uses ai you can just take a picture of the car with the license plate showing or a vin number and ai does it all I really like it its called scan2estimate its on the app stores 

  • 2 weeks later...

Create an account or sign in to comment

You need to be a member in order to leave a comment

Create an account

Sign up for a new account in our community. It's easy!

Register a new account

Sign in

Already have an account? Sign in here.

Sign In Now
  • Available Subscriptions

  • Have you checked out Joe's Latest Blog?

         0 comments
      The Technician Shortage Is Our Fault, And It's Time We Own It
      Nearly every day, I hear shop owners complain: "There's a technician shortage. We can't find qualified people. There's no one out there." If that's true, then who's to blame?
      The industry? The schools? The government? I don't know how you feel, but who promised us an endless supply of qualified technicians?
      Another common complaint is that young people do not want to work in the trades. Well, if that were true, then why are other trades such as HVAC, electrical, and plumbing growing? What are they doing that the automotive industry is not? 
      Here's the reality we need to face: We do have a problem, but we shouldn't look for someone or any entity to rescue us. Not the government. Not the trade schools. Not the recruiting companies. No one owes us a workforce. If we want great people in our industry, it's up to us. At some point, we need to own up to the truth: Building a pipeline of qualified technicians is our responsibility.
      In this blog article, I will break down the key reasons we are in this situation today and what we, as an industry, can do to solve the technician shortage. Are you ready to look in the mirror?
      Have We Pushed Technicians Away?
      Let's take a look at flat-rate pay. True flat rate, which pays a technician only for the hours they produce, is a controversial pay plan that emphasizes high production levels and creates a competitive work environment that, if not properly controlled, can lead to increased mistakes and a decline in morale and team spirit. Additionally, the stress and physical demands placed on technicians as they age are not favorable to long-term employee retention. What do we do with technicians as they grow older into their fifties and begin to slow down? 
      I have heard all the arguments and pros and cons of flat-rate pay, and I am not going to judge any pay plan. Let the facts speak for themselves. True flat rate has changed in most areas around the country and has evolved into a pay plan that gives technicians some pay guarantee.
      Many shop owners have learned that team morale, along with the opportunity to earn income, is important to technicians and to the company's long-term success. But let me ask you: how many technicians have left or been pushed out over the years because of the old flat-rate pay system?
      Another issue is the workplace environment. I remember being grateful to be hired as a young technician at a local repair shop. While very thankful, the work environment was not ideal. The shop owner kept the bay doors open year-round (I am from New York) unless it rained or snowed. He felt that if the bay doors were closed, customers might think we were closed for business. We had no heat and no hot water. Many of the jobs were done outside, year-round,  in all types of weather. The starting pay was minimum wage, with no benefits, sick days, or vacation pay. 
      Now, again, I need to point out that I was truly grateful for the opportunity this shop owner gave me. I learned a lot working there, and the experience was pivotal in my career. But looking back, I wonder how many people were discouraged by these working conditions?
      While the physical demands of the repair workplace are daunting, perhaps even more critical is the culture. Too many of my generation shop owners preached the mindset of "my way or the highway." We were the business owners, after all. We started our companies, took all the risks, and provided jobs. Why shouldn't we be the ones to set the ground rules our way?   
      Many of us found over the years that the "my way or the highway" mentality was a sure way to isolate employees and make them more likely to look over the fence for greener grass. In other words, it led many technicians to seek employment elsewhere, where they felt they could be appreciated and recognized for their hard work. The issue, however, was that there wasn't much green grass around. Disappointment after disappointment, bouncing from repair to repair shop, eventually led to despair. So, I ask you: were workplace conditions a contributing factor in today's technician shortage?
      Another factor that we are all well aware of is the complexity of the modern automobile. When I started, the work was mostly physical, and you were required to master essentially three vehicle models: General Motors, Ford, and Chrysler. Let's fast-forward to today. The evolution of automotive technology, along with the extensive training and tools required, has outpaced the typical technician's pay compensation, with no clear career path. Again, leading to frustration and insecurity about the future.
      Here is the bottom line: people don't leave their job; they leave their experience. We must do a better job. 
      The News Isn't all Bad; Your Next Steps to Fix the Technician Shortage
      To fix the technician shortage, it will take a combined effort from everyone in the automotive industry, particularly automotive shop owners. Shop owners are in the perfect position to make the greatest impact, not only on their businesses but also on the future automotive workforce.
      First, shop owners must become better leaders and understand that their ultimate success is directly dependent on the people they assemble around them. Any shop owner who mistakenly believes they can build an empire solely on their abilities is destined for serious disappointment. Business owners who think like this will eventually plateau. Without the collective contributions from a team of qualified people, your business will stall; it will not continue to grow.
      Create a workplace that attracts top talent: a clean, professional, well-equipped facility designed to support productivity, teamwork, and a career, not just a job. Build a great reputation in your community by getting involved locally. Become the auto repair shop that people take notice of as "the" place to work.
      Next, shop owners must become more financially knowledgeable. Knowing your numbers and what you need to achieve for a strong bottom-line profit is essential to paying technicians the money they need and deserve. Profit will also allow you to compete with other trade industries by providing a benefits package that has real take-home value and security.
      When it comes to culture, this is where the rubber hits the road. People crave recognition, praise, and a sense of purpose. Despite what you hear, people are not just money-motivated. Once people feel secure in their financial situation, retaining and motivating technicians can only be achieved by connecting with them on an emotional level. You cannot show enough appreciation. Give out praise for a job well done as if your business depended on it, because it does.
      As technicians age, we need to have a place for them. Expecting a 58-year-old to perform like a 35-year-old is unrealistic. We need to be more focused on career pathing. Provide training, skill development, and coaching to develop leaders and mentors within our older workforce. While their bodies may have slowed, the knowledge they have gained is priceless. 
      Our future is dependent on young people entering our industry. We need to give more young people opportunities. Every shop owner across the country should consider hiring an apprentice, then build an apprentice training plan and career path for them. If every shop did this, we could solve the technician shortage within five years. Get involved with the trade schools and high schools in your area. Look into the NAPA Apprenticeship Program. Don't sit on your hands with this one. Do it today.
      Lastly, don't get left behind. Commit to ongoing training for all your employees. Keep up to date with tools and equipment tailored to your business model. Don't try to be all things to all people and all vehicles. Identify your core profile customer and the vehicles they drive, and become an expert on those vehicles and the services you offer.
  • Similar Topics

    • By Michal
      Hi everyone,
      I’m a technical founder working on a new tool for repair shops. The idea is simple: many shops lose revenue because missed calls = missed jobs. We’ve built an AI voice agent that can answer when the shop is busy, ask about the car and the problem, schedule appointment and pass a ready note to the team (with vehicle info, sometimes even VIN). The next step is connecting it with parts suppliers so shops can order before the car even arrives.
      What I’m missing is not the tech, but someone from inside the industry:
      who knows the daily pain of running a shop,
      has connections with other owners,
      and could take the business side (validation, first deals, partnerships).
      I’m not looking to sell a product here. What I need is a partner (or at least early testers) who wants to try something new and help shape it.
      If this resonates, please DM me or reply here.
      Thanks, Michal
    • By Joe Marconi

      Premium Member Content 

      This content is hidden to guests, one of the benefits of a paid membership. Please login or register to view this content.

    • By Transmission Repair
      Get A Life
      We sometimes get so buried in our day-to-day stuff, we often forget about promoting our business to keep us busy.  Let's not confuse busyness with profitability.  We juggle things at home and in our businesses.

      In the early days, I would commit to a full-page Yellow Page ad.  However, I would put an unlisted number in the ad to where if the full page ad didn't work out, I could simply cancel the number and not have to be responsible for the ad.  The full page ad was $1,000/mo.  OUCH!
      I never found it to not be profitable until YP was replaced by the internet.  I moved from Yellow Page thinking to internet thinking and it was quite the transition.  I learned the internet was so much more powerful.  With a few mouse clicks, I could turn off or turn on my paid ad.  Wow!
      I hired internet ad agencies but wasn't happy with the results.  I eventually decided to do all my internet advertising myself via a crash course in learning by trial and error.  I not only watched a lot of YouTube videos on the subject, but I also read.  A lot. More than a lot because I love to read.  That's how I learned transmissions and now, it's how I would learn paid advertising online.  It was an awesome change for me.

      My mouse and keyboard suddenly gave me an infinite amount of power.  I became my own internet promoting service. I felt better about every dollar I was spending because I was in control.   It cost me nothing except for the ads themselves.  There was no need to pay someone else $$$$ to do for me what I learned to do for myself.  It was great.
      I slowly learned the MORE I paid for Pay-Per-Click (PPC) advertising, the more business I would get.  I eventually learned the ratio was 12-to-1.  For every dollar I spend on PPC ads, I would get $12 worth of new business.  Annual sales went from $700K to $1,2M seemingly overnight.  And I was only spending about $50K/yr. for my advertising, all in.  Spend $50K to get half a million more in business?  I'm in.

      I suddenly (2 years) went from a builder to a PPC expert.  Anything to get me off the bench. 🙂 lol!  I was simply getting older and was happy about the change.  My advise is for you to do the change.  I simply learned that rebuilding didn't pay near  as well as well as running my internet PPC ads.  It was simple 2nd grade math.
      My best advice is to follow what I did.  It will pay you ENORMOUSLY.

       
    • By Changing The Industry
      Episode 274 - Can The Automotive Service Industry Be Saved? With Cecil Bullard and Wayne Marshall
    • By carmcapriotto
      Thanks to our Partners, NAPA TRACS, Today's Class, KUKUI, and Pit Crew Loyalty Watch Full Video Episode Why do talented automotive technicians leave the automotive industry, and what can shop owners do to keep them?
      Host Carm Capriotto is joined by Technical Specialist Matt Fanslow and Technician Find CEO Chris Lawson to explore what it takes to attract, hire, and retain top talent in today's automotive repair industry. The conversation examines industry professionalism, workplace culture, compensation, employee engagement, and proactive recruiting strategies that help shops become destinations for exceptional technicians.
      What You'll Learn
      Why elevating the image of automotive professionals is critical to attracting the next generation of talent The three primary reasons technicians leave shops: lack of respect, limited growth opportunities, and compensation concerns How financial transparency can build trust, ownership, and a stronger team culture The difference between a shop's "official game" and its "shadow game," and why understanding both matters Practical ways to gather meaningful employee feedback and turn ideas into action How leaders can remove obstacles that prevent technicians from finding joy and fulfillment in their work Why relationships with tool truck drivers can become a valuable recruiting resource How a shop's appearance and reputation can influence whether top candidates choose to work there
      Finding and keeping great technicians requires more than competitive pay. Shops that create a culture of respect, provide clear growth opportunities, communicate openly, and actively remove workplace frustrations are far more likely to attract and retain top performers. The most successful shop owners don't wait for talent to find them, they intentionally build workplaces where skilled professionals want to stay and grow. Matt Fanslow, Riverside Automotive, Red Wing, MN, Diagnosing the Aftermarket A to Z Podcast: https://mattfanslow.captivate.fm/ Chris Lawson, TechnicianFind.Com. Listen to Chris' other episodes HERE Love your shop? Stay, but stay ready. Auto techs join to level up, find good shops, and keep tabs on top indie jobs nationwide. Techs only. No BS. Independent Wrench Jobs: https://www.skool.com/independentwrenchjobs Thanks to our Partner, NAPA TRACS NAPA TRACS will move your shop into the SMS fast lane with onsite training and six days a week of support and local representation. Find NAPA TRACS on the Web at http://napatracs.com/ Thanks to our Partner, Today's Class Optimize training with Today's Class: In just 5 minutes daily, boost knowledge retention and improve team performance. Find Today's Class on the web at https://www.todaysclass.com/ Thanks to our Partner, KUKUI Stop juggling multiple marketing tools. KUKUI’s integrated platform delivers 4x better website conversions, automated follow-up, and real-time ROI tracking. Get industry-leading customer support with KUKUI at https://www.kukui.com/ Thanks to our Partner, Pit Crew Loyalty You’re probably tired of chasing new customers who never return. We understand. Pit Crew Loyalty ends the one-and-done cycle, turning first visits into lasting, reliable revenue at https://www.pitcrewloyalty.com/ Connect with the Podcast: Visit the Website:https://remarkableresults.biz/ Subscribe on YouTube:https://www.youtube.com/carmcapriotto Follow on Facebook:https://www.facebook.com/RemarkableResultsRadioPodcast/ Follow on LinkedIn:https://www.linkedin.com/in/carmcapriotto/ Follow on Instagram:https://www.instagram.com/remarkableresultsradiopodcast/ Join Our Virtual Toastmasters Club:https://remarkableresults.biz/toastmasters Join Our Private Facebook Community:https://www.facebook.com/groups/1734687266778976 Join our Insider List:https://remarkableresults.biz/insider All books mentioned on our podcasts:https://remarkableresults.biz/books Our Classroom page for personal or team learning:https://remarkableresults.biz/classroom Buy Me a Coffee:https://www.buymeacoffee.com/carm Special episode collections:https://remarkableresults.biz/collections
      The Automotive Repair Podcast Network: https://automotiverepairpodcastnetwork.com/ Remarkable Results Radio Podcast with Carm Capriotto: Facilitating Wisdom Through Story Telling and Open Discussion. https://remarkableresults.biz/ Diagnosing the Aftermarket A to Z: From Diagnostics to Metallica and Mental Health, Matt Fanslow is Lifting the Hood on Life. https://mattfanslow.captivate.fm/ Business by the Numbers: Understand the Numbers of Your Business with CPA Hunt Demarest. https://huntdemarest.captivate.fm/ The Auto Repair Marketing Podcast: Marketing Experts Brian & Kim Walker Work with Shop Owners to Take it to the Next Level. https://autorepairmarketing.captivate.fm/ The Weekly Blitz: Weekly Inspiration with Business Coach Chris Cotton from AutoFix – Auto Shop Coaching. https://chriscotton.captivate.fm/ Speak Up! Effective Communication: Develop Interpersonal and Professional Communication Skills with Craig O’Neill. https://craigoneill.captivate.fm
          Click to go to the Podcast on Remarkable Results Radio


  • Our Sponsors

×
×
  • Create New...