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Service Advisor Overload: Part 2 [THA 312]


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We are on Part 2 of our Service Advisor Overload discussion because we couldn't fit it all into 1 episode! How ironic! Did you know most shops are missing $300-500k in gross profit dollars because their service advisor doesn't have the time to tap into those dollars? You must build a wall of support around your service advisor.

Dave Schedin, CompuTrek Automotive Management Systems. Dave’s previous episodes HERE Clint White, Service Advisor Coach & Shop Consultant with CWI and currently holds multiple ASE certifications. Listen to Clint’s previous episodes HERE Murray Voth, RPM Training. Listen to Murray’s previous episodes HERE

Show Notes:

  • Service Advisor Overload [THA 305]
  • Don’t have your advisors do your job as a shop owner- create the environment for success
  • VOIP phone systems for a streamlined process
  • Don’t have one email for the whole shop!
  • Are your advisors doing things manually when they could be automated?
  • “Appointment Request” for the website
  • Alert the customer of the progress (text capabilities)
  • Pre-booking- preventative maintenance, tire changeovers during downtime of the year
  • Are you “wing it” automotive?
  • What is your onboarding system for an advisor? What are their holes from a behavioral standpoint? 
  • Soft skills KPIs for service advisors? Measure, track, gauge and improve
  • Be professional- leave the drama at home
  • Accountability coach
  • Understand the probabilities of each department in your shop- don’t mask it all together.
  • Slowly growing into an overload- it doesn’t happen overnight.
  • Eliminate Diversity Overkill- stick with what you’re good at!
  • Fireflies.AI


Thanks to our Partners Shop-Ware and Delphi Technologies Shop-Ware: More Time. More Profit. Shop-Ware Shop Management getshopware.com Delphi Technologies: Keeping current on the latest vehicle systems and how to repair them is a must for today’s technicians. DelphiAftermarket.com

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  • Have you checked out Joe's Latest Blog?

         13 comments
      Most shop owners would agree that the independent auto repair industry has been too cheap for too long regarding its pricing and labor rates. However, can we keep raising our labor rates and prices until we achieve the profit we desire and need? Is it that simple?
      The first step in achieving your required gross and net profit is understanding your numbers and establishing the correct labor and part margins. The next step is to find your business's inefficiencies that impact high production levels.
      Here are a few things to consider. First, do you have the workflow processes in place that is conducive to high production? What about your shop layout? Do you have all the right tools and equipment? Do you have a continuous training program in place? Are technicians waiting to use a particular scanner or waiting to access information from the shop's workstation computer?
      And lastly, are all the estimates written correctly? Is the labor correct for each job? Are you allowing extra time for rust, older vehicles, labor jobs with no parts included, and the fact that many published labor times are wrong? Let's not forget that perhaps the most significant labor loss is not charging enough labor time for testing, electrical work, and other complicated repairs.  
      Once you have determined the correct labor rate and pricing, review your entire operation. Then, tighten up on all those labor leaks and inefficiencies. Improving production and paying close attention to the labor on each job will add much-needed dollars to your bottom line.
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